1. Introduction

Numva Mining Union Inc. (“Numva,” “we,” “our,” or “us”) respects your privacy and is committed to protecting personal and organizational information entrusted to us. This Privacy Policy outlines how we collect, use, store, and protect data in accordance with applicable U.S. and Liberian data protection laws and international best practices.

2. Scope

This policy applies to all data collected through our websites, applications, communication platforms, and official engagements with members, partners, donors, and employees.

3. Information We Collect

• Personal details (name, address, phone number, email)
• Professional information (role, company, affiliation)
• Financial and transactional data (for payments or donations)
• Technical data (IP address, browser type, usage statistics)
• Documents submitted for membership, compliance, or due diligence

4. How We Use Information

• To process membership applications and partnerships
• To communicate project updates, events, and governance notices
• To manage donations, payments, and reporting obligations
• To ensure compliance with regulatory and anti-money laundering requirements
• To improve our website and services through analytics and feedback

5. Legal Basis for Processing

We process data based on one or more of the following grounds:

• Consent voluntarily given by the data subject
• Performance of a contract or organizational obligation
• Compliance with legal or regulatory requirements
• Legitimate interests pursued by Numva or our affiliates

6. Data Sharing and Transfers

We do not sell or rent personal information. Data may be shared with:

• Authorized employees and board members with confidentiality obligations
• Regulatory or law enforcement bodies as required by law
• Third-party service providers (e.g., hosting, email, or accounting systems) under data-processing agreements
• Partner organizations or auditors for compliance purposes

7. Data Retention

Information is retained only as long as necessary for the purposes outlined or as required by law. When data is no longer needed, it is securely deleted or anonymized.

8. Data Security

We employ physical, administrative, and technical safeguards—including encryption, access controls, and regular audits—to protect information from loss, misuse, or unauthorized access.

9. Rights of Data Subjects

Individuals have the right to:

• Access, correct, or update their information
• Withdraw consent or object to processing
• Request deletion or restriction of data use
• Request a copy of their data in a portable format

Requests may be sent to compliance@numvaminingunioninc.com.

10. International Data Transfers

Data collected in Liberia or the United States may be transferred between both jurisdictions under secure conditions and applicable data protection laws.

11. Cookies and Website Analytics

Our website may use cookies and analytics tools (such as Google Analytics) to understand traffic and improve functionality. Users can adjust their browser settings to decline cookies without affecting essential site features.

12. Children’s Privacy

Our services are not intended for children under the age of 16. We do not knowingly collect data from minors. If such information is inadvertently received, it will be deleted promptly upon notice.

13. Updates to This Policy

Numva may update this Privacy Policy periodically. The “Last Updated” date will indicate the latest revision. Substantial changes will be communicated via email or public notice.

14. Contact Information

For any questions, concerns, or data requests, please contact:

Protecting your information is part of our integrity.

We value the trust you place in Numva. This policy ensures your personal and organizational data is handled responsibly and ethically at all times.